“The ability to simplify means to eliminate the unnecessary so that the necessary may speak.” – Hans Hoffman
For the workers of today, every distraction can lead to a loss of productivity and sanity. The ringing phone, the constant messages, the repetitive email ping, the piles of notes scattered on your desk or in your drawer – each of these things can slow you down, clutter your thoughts and halt your workflow.
At TJS we care about your organisation and ensuring that all your employees are met with a welcoming, ergonomic and clean workspace.
Here are a few tips to keep your office welcoming and productive all year round.
1. Get the clutter before it gets you
A cluttered environment can quickly lead to cluttered thoughts and a loss in productivity. Excess things in your surroundings can have a deep impact on your ability to focus and process information, physical clutter overloads your senses leading to stress and a loss of creativity.
• Set up a daily cleanse routine: Clean your desktop at the end of every workday so to-do items don’t linger and you’ve got a clean slate to start with the next day
2. Take pictures
Prevent unnecessary pile ups of paper by taking photos of documents or writing short notes in your phone. If you need to keep a document on file, scan it to your device instead.
3. Tag & Toss
Tag and toss anything that is useless. Telling yourself to nominate everything on your desk that is useless can be hard to do, make this process easier by getting red, orange and green stickers or tags. Mark anything that is completely useless with a red tag and toss it, anything that hasn’t been touched in a month should be marked with an orange tag (moderately useless) and anything green is good to stay.
4. Organise your digital life
Staying organised and clean is no longer limited to just your physical workspace, often your digital workspace is equally if not more important to keep in check.
• Organise your email inbox into subfolders so you can categorise them as they flow in, delete any non-crucial emails as they come to keep your mailbox clutter free.
• Stop saving everything on your desktop. As easy as it is to “save to desk top” you’re slowing down your device each time you do it. Break this bad habit by keeping a folder on your desktop labelled TBO or “To be organised”, set 20 minutes at the end of each week to sift through this folder and move files to a permanent space.
5. Keep a bin close
While the ultimate ideal is a paperless workplace, truth be told – it isn’t always realistic.
Unless your entire organisation has gone digital and eradicated the use of paper entirely a piece of paper or two is bound to creep into your workspace every now and again. Many organisations make the move to remove all trash cans thinking that this too will eliminate all rubbish. Yet weeks later the rubbish and clutter still remains, we just redirect it to overflowing drawers and other nooks and crannies in our desk to be dealt with at a later date. Keep your work environment clean by ensuring there’s a bin near your desk. Invest in a split trash can that accommodates for general waste and paper that can be recycled.